As the secretary of the JAZARI Community Service: Technity 23 program, I had a crucial role in ensuring the smooth execution and coordination of the event. Here is my self-reflection on the program:
Reflection on Role and Responsibilities:
As the secretary, my primary responsibility was to assist in the overall organization and logistics of the program. I was involved in communication with stakeholders, managing documentation, and coordinating with the committee members, facilitators, and teachers. Throughout the planning phase, I maintained regular communication channels, ensuring that all necessary information was disseminated effectively. During the event, I was responsible for recording minutes, keeping track of attendance, and assisting in any administrative tasks that arose.
Strengths and Contributions:
One of my key strengths was my organizational skills. I efficiently managed and maintained all relevant documents and records, ensuring that important information was readily accessible to the team. I also excelled in communication, promptly addressing queries and concerns from participants, teachers, and stakeholders. Additionally, I played an active role in the program's promotions, utilizing various channels to raise awareness about the event and encourage participation.
Challenges and Lessons Learned:
While the program was successful overall, I faced some challenges during its execution. One notable challenge was coordinating with multiple stakeholders and ensuring that everyone was aligned with the program's objectives and timeline. I learned the importance of effective communication and regular follow-ups to maintain clarity and resolve any misunderstandings promptly.
Another challenge was managing unexpected situations that arose during the event. It taught me the importance of adaptability and quick decision-making. By remaining calm and composed, I was able to address these situations efficiently and maintain a positive atmosphere for the participants.
Future Improvements:
Looking back, I recognize the need for more efficient time management and delegation of tasks. As the secretary, I could have better coordinated with committee members to distribute responsibilities effectively, ensuring a smoother workflow. Moreover, I realized the importance of soliciting feedback from participants and stakeholders to identify areas for improvement and implement them in future programs.
Overall, serving as the secretary of the JAZARI Community Service: Technity 23 program was a rewarding experience. It allowed me to develop valuable skills in organization, communication, and problem-solving. I am grateful for the opportunity to contribute to the success of the program and look forward to applying the lessons learned in future endeavors.